Content Submission Guide

Below you will find some best practices to use when submitting your files for playback on our LED Mobile Trailer. As always, feel free to reach out for specifics or if you have any questions regarding the information below.

 
 

File format and Resolution

Trailer resolution - 1020 X 624
Still image formats accepted - jpeg, png, pdf
Presentation formats accepted - ppt, key
Video formats accepted - mov, mp4

All Video / Presentation content should be formatted 1080P (HD). Ideally, all images are delivered in a presentation like PowerPoint. Please do not email individual sponsor slides. Send photos in one batch.

***Content delivery timeline - All images, presentations, audio clips, videos etc, should be delivered to AVEX at least 5 Business days before load in to allow time for proper review.

File Submission

Please submit completed assets and scheduling/run of show documents at least 5 business days prior to load in.

All sponsor files to be provided from the direct client to AVEX. We will not collect files directly from advertisers.

Send files in 1 batch via a cloud sharing download link. IE Dropbox, WeTransfer, Box, and Google Drive. Multiple emails with individual files will not be accepted.

File collection onsite: We can collect files onsite via  flashdrive for real-time display, however, files must be formatted to the proper resolution above into one single .mp4 video file or one single.jpg slide. We will not accept multiple .jpg images or raw files onsite.

File / Design Best Practices

  • Avoid white backgrounds!

    • LED images with white backgrounds don’t look as good as a darker background with a lighter foreground.

  • Keep Graphics and Text large!

    • longer viewing distances require larger text/graphics

    • Relatively lower resolutions of LED walls require larger text/graphics.

  • Provide highest resolution possible!

    • The better the image quality, the better the end product.